Offset and Digital printing are different than a day to day office environment. Time spent to fix problems adds more to your final cost and delays delivery of your project. Our goal is to help you prepare your file(s) so you do not incur additional charges. We are here to assist you through the entire print process, from an idea to the completed project.
HOW TO SAVE A PDF FROM OFFICE 2010 and PUBLISHER 2010
With your document open, click the Office Button in the upper left of the screen. Hover the mouse pointer over “Save As…” and a list of different file formats should pop up. Navigate to PDF and click ONCE. This will bring up a “Save As…” dialogue box, save your file where it’s easy for you to find, like your desktop. You should now have a PDF of your Microsoft document.
Microsoft® Word, Excel, Powerpoint and Publisher files are NOT print ready file formats. The PDFs produced from these Microsoft® programs are not friendly to offset printing/digital production since the PDFs are always RGB and the images are medium resolution no matter what the original resolution of the photo is. The black text you see on screen is not black, but a combination of red, green and blue. Neither programs understand “bleed”. In order to create bleed in Publisher, the document has to be larger than the actual size to accommodate the bleed.
HOW TO SAVE A PDF FROM INDESIGN
With your document open, go to File/Adobe PDF Presets and choose “High Quality Print”. InDesign will next ask you where to save the file and what to name it. Choose a place that’s easy to find the PDF once it’s saved, like your desktop. Next, you’ll see a window to make changes to the settings. On the left side of that window is a list (General, Compression, Marks & Bleeds, etc.) Click once on Marks & Bleeds, now click the “Crop Marks” box. Towards the bottom of the window is “Bleed and Slug” enter .125″ for bleeds on all four sides. Now click Export.
CROP MARKS & BLEEDS
What are crop marks and bleeds? Crop marks and bleeds enable us to produce your job correctly. Crop marks show us WHERE the piece cuts to final size. A bleed is a picture or other element that goes PAST the final size. Here is a visual graphic to help.
WHY WE WANT PDFs INSTEAD OF “NATIVE” FILES?
Invented by Adobe Systems, Portable Document Format (PDF) is the global standard for capturing and reviewing information from almost any application on any computer system and sharing it with virtually anyone, anywhere.
PDF files look like original documents and preserve source file information — text, drawings, multimedia, video, 3D, maps, full-color graphics, photos, and even business logic — regardless of the application used to create them and even when compiled from multiple formats into a single PDF Portfolio. (source: http://www.adobe.com/products/acrobat/adobepdf.html)